Back to the help centre

Club integrations

Connect SmartBill to your club

Find your API key and connect your club’s SmartBill account in four steps. Your membership invoices will follow the payment and document settings you choose.

Show me where to find the API key

Step 1

Open your SmartBill account

Sign in to SmartBill Cloud and select the company that issues your club’s membership invoices. If your account contains several companies, check that you have selected the right one.

Open SmartBill integrationsOpens in a new tab

Step 2

Find your API key

In SmartBill, open Contul meu → Integrări and find the API section. SmartBill calls the API key a token. Keep these three details ready for Fluxum:

Contul meuIntegrăriAPI
API email
The email used to sign in to the SmartBill account associated with the token.
V1 API token
Copy the existing V1 token from the API section, without extra spaces.
Company CIF / CUI
Copy the issuing company’s CIF exactly as shown in SmartBill.

Use the V1 API token, not your SmartBill password or a V3 token. Paste it into Fluxum’s API token field. If you replace the token in SmartBill later, update it in Fluxum too.

Step 3

Check your invoice series

You need an active invoice series in SmartBill. Use an existing series or create one under Configurare → Serii for the invoice document type. Fluxum will load the available series when you test the connection.

Configurare → Serii

SmartBill’s invoice series guideOpens in a new tab

Step 4

Connect and save in Fluxum

In your club dashboard, open Integrations → SmartBill and complete the connection:

  • Enter the API email, company CIF / CUI and V1 API token you copied from SmartBill.
  • Click “Test connection”. This loads the available series and VAT labels without creating an invoice.
  • Choose your invoice series and check the club’s VAT settings.
  • Choose card payments, cash payments or both. Card invoicing is selected by default; cash invoicing is off. Draft mode is on by default, so documents can be reviewed and finalized in SmartBill.
  • Turn on “Automatically invoice membership payments”, then click “Save settings”. Only new confirmed payments of the selected types will be invoiced. Cash payments wait for admin approval.
Open SmartBill settings in Fluxum

Need a hand?

I can’t see the API token

Check that the selected company’s SmartBill plan includes API access. If the CIF and token are missing from Contul meu → Integrări → API, ask SmartBill support to check or activate API access for your account.

The connection test fails

Check that the email belongs to the token’s user, the CIF matches the selected company, and the token has no extra spaces. If the token was replaced in SmartBill, enter the current token in Fluxum and test again.

My invoice series is missing

Check that the series is active, belongs to the same company and is for invoices. After creating or activating it in SmartBill, click “Test connection” again in Fluxum to refresh the list.

The SmartBill menu names above are shown in Romanian. Instructions follow SmartBill’s official helpOpens in a new tab